Note taking is absolutely paramount when conducting an interview. The notes you take will be the only way to verify the facts got in the interview. Relying solely on memory will lead to only think of the publication. This leads to bias and preconceptions. Whether we realize it or not, everyone has developed a bias and even if they are subconscious they can affect the way we view candidate. Interview more than gut feeling, it’s about finding the best person who has the knowledge, skills and experience to do the job. Note taking is important for successful recruitment.
When you conduct an interview, let the candidate know up front that you will be taking notes. If you have decided properly, all your questions have been prepared and you are under a question of space to fill with notes. Rate concerned enough time to answer questions and make sure you direct and clear when necessary. Your notes will help you with this. Proper preparation and good diaries will help you gather more complete and accurate information.
As you take notes, be very careful to stick to the facts. Making assumptions or judgments will do you no good when you view the note after the interview. Great Interview about the facts. It is about finding out about the past behavior so you can predict how the candidate will handle future situations. Objectivity is the key.
When the interview is over, leave comments immediately. Never interviews back to back. Allow at least 15-20 minutes between interviews for review. When the interview is over, it is fresh in your mind and you will be able to effectively and objectively review the information – the more time that passes, the greater the likelihood that you will use impressions rather than facts in the decision. This review period is also a good time to make sure you get all the information you need. If you missed something, it can be immediately set up for a future interview or phone follow.
When you sit down with colleagues later to give input on the candidate, you will be able to present them with objective facts. If they also interviewed a candidate or if you did a team interview, it will be easy to compare notes and make an objective decision.
Note taking is important in the interview process. We simply can not be expected to remember all told if we try our decisions will be at least partially based on gut feelings and biases. Note will lead to successful and productive interviews and consequently to successful and productive employees.